PEORIA -- Peoria School District 150 recently acquired some expensive new chairs, tables and carpeting for the Wisconsin Avenue administration building.
When activist Sharon Crews filed a Freedom of Information request to find out more details, she learned that these items had not been bid, as district policy and likely state law require, and that the money to pay for the items was taken from the education fund, instead of the more appropriate operations and maintenance fund.
At the School Board meeting on August 12 Crews raised these issues during the public comments. Her written report is below.
In her response, Supt. Grenita Lathan she ducked the issues. She said only that the board approved of the purchases, and that they were needed. "No policies were violated," she said.
Huh? Crews had asked for the board vote through the Freedom of Information request, and got no response.Does that mean the board is violating the Open Meetings Act by approving these items in secret? Or what?
"We took nothing away from the schools to make these changes," Lathan said. So what is the education fund for, anyway?
How's that for shifting the frame, from possible violations of policies and laws to "we want a presentable place." Nobody would deny the disstrict a few upgrades, but they should be done right, not in violation of laws and policies.
And why not bid these items?
Here is a recording of the public comments.
Dist 150 Aug 12
Peoria Federation of Teachers president Jeff Adkins-Dutro told the board that three changes are needed for the board to achieve transparency. 1. Air the public comments on the web streaming of the meeting. It used to be censored. (In her response, Lathan said the comments are now aired. Are they?)
2. Allow principals to speak to the press, instead of having their comments filtered through an administrator. 3. Welcome the union's voice at the back-to-school gala for District 150 staff. The union was banned this year.
Activist Terry Knapp told the board that a group of citizens is seeking to raise money for the stadium site, and encourage the city, park district and school district to cooperate to keep the space green.
The city could use $1 million of its riverboard gambling money over 10 years to pay off the district and give the site to the park district, and the group would raise money to removate the site to attract national tournaments, he said. Good ideas all.
I spoke to the board about my efforts to get the complete board packet before the meeting. I filed a Freedom of Information request last Monday for it, asking to receive it on Friday when it is compiled. I was promptly turned down on the grounds that it was not ready. I filed another request on Friday, Aug. 9, and have had no response so far. So I didn't get the board packet in time for the meeting.
The District 150 board is the only major public body that does not give out packets at the meetings to the press and interested citizens. Why?
The Peoria Housing Authority, City Council and County Board give them out freely. If the board wants public support, it should be much more transparent. One reason is that the brief agenda may be in error, as it was at the most recent meeting when it had the wrong name for a vendor. How can citizens monitor their elected officials if they are kept in the dark about what's really going on?
Lathan didn't respond to my request.
A parent whose story was featured in the Aug. 12 Journal Star, Arnisha Johnson, told the board that her daughter was accepted to the 7th grade at Manual last spring, only to be told a few days ago that the class has been cancelled. She could either send her to Trewyn or take her out of school, someone told her.
She asked for a boundary waiver. Lathan asked her to meet with an administrator at the meeting.
-- Elaine Hopkins
Sharon Crews' report:
I
would appreciate some clarification about board policy for purchase
orders.
During
the last school year the District spent about $55,000 sprucing up Wisconsin
Avenue. I asked for the date of the
meeting when the board approved the purchase of over $14,000 worth of furniture
for the Superintendent’s Conference Room, including chairs and a mahogany conference
table for $3,841 and, also, the $6100 purchase of new chairs for board members.
The FOIA response was that the furniture
was purchased with a District purchasing card and, therefore, didn’t require a
board vote.
Board
policy states that cards shall be used only for expenses that are for the
District’s benefit and serve a valid and proper public purpose. I fail to understand how this furniture fits
the stated use for a credit card. Even so, the policy doesn’t state that board
approval is not required just because a credit card is used. Also, the money for the furniture came from
the Education Fund. Please explain why
this is an Education Fund expense.
Also,
why didn’t the $10,000 carpeting and the $16,000 glass for the entry ways require
bids? Board policy states that except in cases of urgent
necessity, all purchases of $25,000 or less but more than $5,000 shall be made
by securing sealed bids from at least three available competitors. When
the policy states “all purchases,” doesn’t all
mean all? Was board policy violated? A quick look online suggested to me that
there might be a state law governing purchases by school districts. Could someone clarify when bids are required?
When
District 150 withholds information requested through FOIAs, I wonder what you
are trying to hide and why.
In
response to my June FOIA about textbook fees, only two of eight items of data were
provided. I understand personnel and
student privacy issues, but a public body should freely provide all other data,
especially about how taxpayer money is spent.
One
of your favorite excuses for not providing data is “The District does not
possess records responsive to your request.”
I
was surprised to learn that the District has no records as to how many students’
fees are paid by a government grant, has no records as to how much the District
is reimbursed by the government grant, has no records of how many students do
not qualify for free texts, has no records of how many students at each school
have not paid their fees, and has no records of the total amount of unpaid
textbook fees. Does anyone believe that no such records exist? The FOIA response did state that some of the
data was being held at the school level and would be available in the fall.
Amazingly
enough, the District did possess records of the good news, so I received data
as to how much was paid in textbook fees at each school for the last two
years. By using data from the Illinois
Report Card website, I was able to come up with some fairly decent estimates
for the “missing” data for the last board meeting. Of course, Dr. Lathan’s response to my
comments made light of my estimated data.
In
fact, I wasn’t happy with the estimated data, so I wrote to the Attorney
General’s office to find out if I might be entitled to the data for which there
are no records. Turns out that I
received a phone call from the Attorney General’s office, and, within a very short
time after our conversation, I received the information for which the District had
had no records—I guess the District had to estimate. LOL.
In fact, information supposedly housed at the school level was evidently
available on the central office’s computer because within minutes the concise one-page
of data was e-mailed to me. All I had to
do was multiple some numbers by fees of $55 or $65 to come up with new spreadsheets. Over $200,000 in fees weren’t paid for the last
two years. The bottom line of course is
that no one at District 150 is paying any attention to this bottom line. That money could help cover the cost of last
year’s very expensive book orders.
Please
can we expect more integrity and transparency in the future?
Emailed comment 8/21/13:
Ron Panek wrote:
Hello,
I stumbled across your name while on the internet. I will apologize in
advance if you are offended by the issue with the district that has me
upset. The recent peanut and tree nut ban at Hines school that was
implemented this year does not sit well with me. Teachers searching and
conficating lunch items from kids, I think there are others ways to deal
with this.
I am sympathetic to the parents of children with these conditions,
however i don't agree with the schools policy. I am wanting to get very
vocal about this. I have already spoke with the principle and sent
e-mails to Cloyd and and one other board member. If my stance has not
offended you hopefully i will get a response and i can elaborate further
on my efforts and contacts thus far.